Assistant, Finance (Local hire)

The Finance Assistant will provide essential transactional, administrative, and analytical support to ensure the efficient operation of the Corporate Service’s Finance Team of the World Scout Bureau based in the Asia-Pacific Support Centre (Makati City office). The role supports accounts payable and receivable transaction processing, reviews employee reimbursement claims, and provides administrative support to core financial processes and year-end closing. The position also supports the Finance Officer in preparing reports for the APR Foundation Management Committee and ad hoc tasks.

Key Responsibilities

• Handles cash receipts and bank transactions.

• Prepares vouchers, checks, and remittances.

• Monitors cash flow and bank transactions.

• Manages the petty cash fund.

• Checks and monitors the submission of liquidation reports for advances.

• Prepares monthly payroll and ensures mandatory government payments are remitted.

• Manages matters related to the Asia-Pacific Scout Foundation (APRSF) and provides support and assistance to its Management Committee members.

• Compiles information for the annual APR Scout Foundation Bulletin, APRSF Triennial Report, Coffee Table Book, and related publications.

• Is responsible for all documentation for an event (before, during, and after) assigned to them.

• Undertakes special projects assigned by their line manager and/or the Regional Director.

Experience and Qualifications

• Bachelor’s degree in accountancy

• At least one year of relevant experience (e.g. accounts payable and receivable, general accounting)

• Knowledge of accounting principles and documentation standards

• Familiarity with payroll processing systems

• Proficiency in MS Office 365 application (e.g. Excel, Word, PowerPoint)

• Basic knowledge in ERP/accounting system (Infor SunSystem and QuickBooks are preferred)

• Effective verbal and written communication skills in English

Competencies and Skills

Core Competencies 

• Member support: Continuously develops own knowledge and capabilities to optimise support for members and stakeholders.

• Focus on results: Holds self accountable and consistently delivers support and services to stakeholders on time and to the highest quality to maximise impact.

• Flexibility and persistence: Shows flexibility and proactively adjusts and adapts to evolving conditions.

• Leadership and decision-making: Nurtures analytical and creative thinking, and fosters self-motivation and a commitment to achieve organisational goals.

• Interpersonal relations: Listens intently and can interact with others diplomatically, even in challenging situations. Ability to collaborate cross-functionally, cross-culturally, and internationally. Builds and maintains strong relationships with staff, volunteers, and external stakeholders.

• Collaborative work: Willingly engages with all stakeholders and integrates their inputs and perspectives into the work and deliverables.

• Organisational integrity: Understands the organisation’s objectives and values, and takes responsibility for their behaviour.

Technical Competencies

• Financial data accuracy and validation: Ability to verify information, detect inconsistencies, and ensure high accuracy in financial transactions and supporting documentation.

• Reconciliation and variance resolution: Ability to reconcile balances and records, identify variances, investigate root causes, and resolve discrepancies systematically.

• Accounting fundamentals for transaction processing: Working knowledge of basic accounting principles for coding, cost allocation, and maintaining a clear audit trail.

• ERP / Financial systems literacy: Ability to use ERP/financial systems confidently, understanding workflows, master data basics, and systems-driven controls.

• Digital literacy: Strong Microsoft Office 365 and Excel skills for finance tasks (e.g. lookups, pivots, data cleaning, reconciliation templates) to support analysis and control.

• Internal controls, compliance and records management: Ability to apply internal control standards consistently and maintain structured, audit-ready financial records with confidentiality.

Terms and Conditions

The World Scout Bureau offers a supportive, purpose-driven working environment in line with the employment laws and practices of the country where the position is based. This is a full-time position with an initial six-month contract. Contract extension is subject to performance review.

• The candidate must be located in Metro Manila, Philippines.

• A monthly salary will be offered that is appropriate to the responsibilities and seniority of the role and aligned with WSB’s compensation framework.

• The position will be based in the Asia-Pacific Support Centre in Makati City, Philippines.

• Contractual working hours are a minimum of 40 hours per week. Additional hours, including occasional evenings and weekends, may be required to fulfil the responsibilities of the role, for which there will be no additional remuneration.  The successful candidate must be willing to work evenings and weekends, as needed.

• Leave, benefits, and entitlements will be defined in accordance with the contract, local laws, and relevant World Scout Bureau policies.

• The selected candidate must be available for occasional travel, as needed and in coordination with World Scout Bureau teams.

• Full employment terms, including salary details, benefits, insurance provisions, and administrative requirements, will be confirmed at the end of the recruitment process.

How to Apply

Applications should be submitted using the online system before 23:59 (UTC+8) on 15 April 2026 and should include:

1. A curriculum vitae with full details of their education and career history, including contact information of up to three people who can provide references.

2. Completion of application questions, outlining the candidate’s suitability for the role, related skills, knowledge and experience to the requirements of the job description. The candidate’s particular interest and motivation in applying for this role with World Scouting should also be outlined.

 The role is expected to start no later than the end of May 2026.

We recognise that AI tools may support your application, whether for brainstorming or structuring your thoughts, and we welcome that. However, job opportunities at the World Scout Bureau are content-driven leadership roles where original thinking and collaborative ideas are central to success. This will serve you best during both the application and interview stages. We encourage you to ensure your responses genuinely reflect your own perspectives and experiences, so we can better understand your unique voice, ideas, and approaches.

The World Scout Bureau is an equal opportunity employer and strongly believes in and practices diversity, equity, and inclusion. We are committed to creating an inclusive and diverse work environment where all qualified candidates receive equal consideration in applying for job opportunities and subsequent career advancement. Our employment practices are open to everyone regardless of race, gender, disability, sexual orientation, or other protected characteristics. We believe that fostering an inclusive culture and embracing diverse perspectives strengthens innovation and growth within the World Scout Bureau. We encourage people of all backgrounds, including those from underrepresented communities, to apply for the job opportunities created and announced by the World Scout Bureau.