Assistant, Finance (Local Hire)

The Finance Assistant will provide essential transactional, administrative, and analytical support to ensure the efficient operation of the Corporate Service - Finance Team of the World Scout Bureau, Global Support Centre (Kuala Lumpur Office). The role supports accounts payable and receivable transaction processing, reviews corporate credit card reports and employee reimbursement claims, and provides administrative support to core financial processes, including Registration Fees collection, inter-office charges, and year-end closing. The position also supports the Director of Finance and Administration in the preparation and follow-up of Standing Committees (Finance and Audit Committees) and ad hoc tasks.

Key Responsibilities

Accounts Payable and Transaction Processing

• Manage end-to-end accounts payable processing by receiving, reviewing, and validating vendor invoices for accuracy, completeness, and policy compliance.

• Record invoices in the Financial Management System, ensuring correct coding, supporting documentation validation, and timely processing.

• Prepare and support payment runs, following up on discrepancies and resolving vendor queries in coordination with relevant stakeholders.

• Maintain accurate vendor master data and perform regular supplier statement reconciliations.

Credit Card and Employee Reimbursements Review

• Review monthly corporate credit card claims to ensure appropriate receipts, accurate coding, and compliance with internal policies.

• Follow up with staff on missing documentation and provide clarification on policy requirements when needed.

• Prepare and maintain supporting documentation for monthly credit card reconciliations.

Administrative Support to Core Finance Processes

• Provide administrative and documentation support to key finance processes, including registration fee collections and inter-office charges.

• Support year-end closing activities by compiling and organising required supporting documents and reconciliations.

• Maintain well-organised digital and physical finance archives, ensuring traceability and compliance with record-keeping standards.

Support to the Director of Finance and Administration

• Support preparation and documentation for Finance and Audit Committee activities, including gathering inputs and coordinating materials.

• Contribute to Finance team meetings, trainings, and ERP upgrade activities by supporting coordination, follow-up, and documentation.

• Assist with staff claims coordination and provide flexible support on cross-team finance tasks as required.

Experience and Qualification

• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent.

• Professional accounting qualification or currently pursuing a qualification such as ACCA, CPA, CIMA or equivalent.

• 1–3 years of experience in accounts payable or general accounting.

• Knowledge of accounting principles and documentation standards.

• Experience with ERP/accounting systems (Infor Sun Systems preferred).

Competencies

Core Competencies

• Member support: Continuously develop own knowledge and capabilities to optimise support for members and stakeholders.

• Focus on results: Holds self-accountable or consistently delivering stakeholders’ support and services on time and to the highest quality to maximise impact.

• Flexibility and persistence: Shows flexibility and proactively adjusts and adapts to evolving conditions.

• Leadership and decision-making: Nurtures analytical and creative thinking, and fosters self-motivation and commitment to achieve organisational goals.

• Interpersonal relations: Listens intently and wins over others with tact and diplomacy even in challenging situations. Ability to collaborate cross functionally, cross culturally and internationally. Builds and maintains strong relationships with staff, volunteers and external stakeholders.

• Collaborative work: Willingly engages with all stakeholders and integrates their inputs and perspectives into the work and deliverables.

• Organisational integrity: Understands the organisation’s objectives and values, and aligns own behaviours to conform.

Technical Competencies

• Financial Data Accuracy & Validation: Ability to verify information, detect inconsistencies, and ensure high accuracy in financial transactions and supporting documentation.

• Reconciliation & Variance Resolution: Ability to reconcile balances/records, identify variances, investigate root causes, and resolve discrepancies systematically.

• Accounting Fundamentals for Transaction Processing: Working knowledge of basic accounting principles for coding, cost allocation, and maintaining a clear audit trail.

• ERP / Financial Systems Literacy: Ability to use ERP/financial systems confidently, understanding workflows, master data basics, and system-driven controls.

• Digital Literacy : Strong Microsoft Office 365 and Excel skills for finance tasks (lookups, pivots, data cleaning, reconciliation templates) to support analysis and control.

• Internal Controls, Compliance & Records Management: Ability to apply internal control standards consistently and maintain structured, audit-ready financial records with confidentiality.

Terms and Conditions

The WSB offers a range of tangible and intangible working benefits. This is a full-time position with an 1 year contract under local law (renewable upon successful funding)

• The candidate must be located in Malaysia.

• A salary paid monthly will be appropriate to the seniority of the role.

• The position is based in the Kuala Lumpur  Support Centre in Kuala Lumpur, Malaysia. Remote employment will not be considered for this role.

• Contractual hours of work are a minimum of 40 hours per week, Monday through Friday, but additional hours may be required for the effective performance of the role for which there will be no additional remuneration. The successful candidate must be willing to work in the evenings and on weekends, when necessary.

• The holiday entitlement is 25 days per annum plus public holidays in Malaysia

• The WSB has a pension plan and medical plan – full details will be provided on employment.

How to Apply

Applications should be submitted using the online system before 23:59 CEST on 15 March 2026 and should include:

1. A curriculum vitae with full details of education and career history.

2. Completion of application questions, outlining the candidate’s suitability for the role, related skills, knowledge and experience to the requirements of the job description. The candidate’s particular interest and motivation in applying for this role with World Scouting should also be outlined.

3. Contact information of up to three people who can provide references.

Applications should be submitted using the online application form. Ideally, the Assistant, Finances will start in the course of the month of April 2026.

The World Scout Bureau (WSB) is an equal opportunity employer and strongly believes in and practices diversity, equity and inclusion. We are committed to creating an inclusive and diverse work environment where all qualified candidates will receive equal consideration in applying for the job opportunities and subsequent career advancement. Our employment practices are open to everyone, regardless of race, gender, disability, sexual orientation, or other protected characteristics. We believe that fostering an inclusive culture and embracing diverse perspectives strengthens innovation and growth within WSB. We encourage people of all backgrounds, including those from underrepresented communities, to apply for the job opportunities created and announced by WSB.